1. SCOPE OF THIS PRIVACY NOTICE
Nexudoc LLC (“us”, “we” or “our”) is committed to protecting the privacy of the individuals about whom we collect personal information (“user”, “you” or “your”). This privacy notice (“Privacy Notice”) is designed to assist you in understanding how we collect, use, share, safeguard, retain and destroy your personal information. “Personal information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you. This Privacy Notice covers personal information we obtain from you directly and from other sources. It applies when you visit our website or use any of our online applications or other services, including access through mobile applications.
2. DETAILS ABOUT THE PERSONAL INFORMATION WE COLLECT
In the chart below, we discuss the categories of personal information we obtain (including identifying types of information we collect within each of the categories), the categories of sources we obtain that personal information from, our business or commercial purpose(s) for obtaining and using the personal information, the categories of service providers and/or third parties to whom we disclose personal information for a business or commercial purpose, and the business or commercial purpose(s) for disclosing personal information. Within each category of personal information listed in the chart, we have endeavored to identify the various specific types of personal information we obtain, but the lists are intended to provide examples and not be exhaustive. Please note that the columns addressing the categories of sources we obtain that personal information from, our business or commercial purpose(s) for collecting and using the personal information, the categories of service providers and/or third parties to whom we disclose personal information for a business or commercial purpose, and the business or commercial purpose(s) for disclosing personal information apply to a given category as a whole, and not necessarily to any specific type of personal information within that category.
Please note that we do not sell your personal information.
We generally retain personal information according to one of the following criterial:
- a. when it is no longer needed for the purpose(s) we obtained it;
- b. when it is no longer needed to comply with legal obligations;
- c. when it is no longer needed to protect or enforce our rights or defend us against claims and legal actions, as applicable;
- d. as otherwise required by law.
In Section 3 below, we provide more detail about information collected through online technologies, including a discussion about cookies and any other similar technologies that we and/or our service providers may use with regard to collecting personal information.
Categories of personal information collected about individuals
Categories of sources from which the personal information is collected (including directly from the individuals)
Business or commercial purpose(s) for collecting and using the personal information
Categories of service providers and/or third parties to whom we disclose personal information for a business or commercial purpose
Business or commercial purpose(s) for disclosing personal information
Identifiers, such as:
Internet Protocol address (IP Address)
You directly, or your authorized representatives/Customers/clients.
Third party service providers such as our analytics (Google) and marketing providers (Northwest Military) acing on our behalf
Social media services such as Meta/Facebook, LinkedIn, Instagram, Twitter and YouTube
Payment processor (Stripe)
From your interactions with our website
To communicate with you
For your preparing for and agreeing to use/use of our goods/services
For payment of goods and services
Trouble shooting and maintaining website
For analytics data relating to usage of our website(s)
For marketing, including providing you with targeted advertisements and promotional communications that may be of specific interest to you
For verification that a user is you or authorized by you
To provide customer support
Software application developers
Web hosting provider
Analytics services providers
Third party billing and payment processors
We disclose personal identifiers to the recipients identified in the preceding column to enable them to provide services to us that correspond to the nature of their business (e.g., the analytics service provides technologies and services used to the analyze traffic flow and usage of our website)
(C) Internet or other electronic network activity information, such as:
From your interaction with our website, mobile applications, and marketing campaign(s)
For security reasons and account verification
Web hosting provider
For web hosting
AGE RESTRICTIONS; CHILDREN UNDER THE AGE OF 16; NOTICE TO PARENTS AND LEGAL GUARDIANS
Are services are intended for members of the United States military. We do not market to or intend to solicit individuals under the age of 18 nor we do we knowingly collect personal information form children under the age of 18. We take children’s privacy seriously, and encourage parents to play an active role in their children’s online experience at all times.
3. PERSONAL INFORMATION WE COLLECT THROUGH INTERNET ACTIVITIES
In order for you to register as a user and access certain portions of our website, and our online services (including any mobile applications and social media networks/pages), and if you communicate with us by e-mail or otherwise complete online forms or the like, we may obtain your IP address and require you to provide us or our authorized service providers with information that personally identifies you as described in the chart in Section 2 above, including any account number that we assign to you which may be retained and used by us as described in this Privacy Notice.
You may choose not to provide us with any personal information. In such an event, you will not be able to access or use those portions of the website or services or participate in certain online activities that require your personal information. You may still use the website to browse information about the website and services.
COOKIES AND SIMILAR TECHNOLOGIES
Our analytics and marketing service providers implement various technologies through our website to analyze how our website is used and to offer advertisements that may be of interest to visitors/users. These technologies are described in more detail below.
Cookies are small text or data files that are placed on your computer or other device that you use to access our website. Cookies provide a sort of memory for web pages. Below is a general description of cookies and why and how we and/or our analytics service providers use them.
- a. Necessary Cookies: These cookies are necessary to provide use of a website.
- b. User Experience Cookies:
These cookies improve/enhance your user experience of a website by enabling the site to remember information that changes the way the site behaves or looks, such as by setting your language preference, remembering your name or location, keeping you logged in, or providing enhanced or more personalized features. Please note that where you specifically request the relevant function that requires such cookies, that processing typically is treated as necessary.
- c. Analytical Cookies:
These cookies collect information about your use of a website to analyze certain of your activities to help with understanding how visitors interact with the site, including estimating the number of unique visitors to the site and to specific pages within the site, to detect the most preeminent search engine keywords that lead to the site and to specific pages within the site, to identify site navigation issues, and to see how visitors move around the site.
- d. Marketing Cookies:
These cookies are used to track site visitors/users across third-party websites, including tracking browsing habits such as what pages a visitor/user visits, what items are viewed and how many times, and to display ads and provide focused advertising for goods or services that might be relevant or of interest to the particular visitor/user.
Cookies may be distinguished by who is setting the cookie on your device when you visit a website. A “first party cookie” refers to cookies set by us as the controller or operator of the site or a processor acting on its behalf. On the other hand, a “third party cookie” refers to cookies that are set by other controllers that do not operate the particular site. Also, cookies are sometimes characterized by their duration. A “session cookie” is a cookie that is automatically deleted from your computer or device when you close your browser, whereas a “persistent cookie” is a cookie that remains stored in your computer or device until a defined expiration date and/or until you take steps to remove. You may be able to adjust your cookies preferences and even remove and disallow cookies through your browser settings.
You may be able to adjust your cookies preferences and even remove and disallow cookies through your browser settings. While you may be able to adjust your browser settings to remove Necessary Cookies, these cookies are not optional if you wish to use the features of the website or services to which they relate. While the other cookies identified above are optional, we recommend their use in order to provide certain benefits to you.
Web beacons (also known as clear GIF files or pixel tags)
A web beacon (also known as a clear GIF file or pixel tag) is a small, usually transparent (that is, not visible) image embedded on a website/web page, or in an email, and is activated when you visit the website or open the email. Web beacons are used to track user behavior and to learn what content users access (e.g., what pages are visited and what content is reviewed). Web beacons are often used in connection with cookies, but unlike cookies, they cannot be specifically declined. Web beacons are used for both analytics and marketing purposes. They provide us with statistical information we can use to improve our website and enhance the effectiveness of our marketing.
Setting your email to not automatically download images may help block web beacons in emails, and disallowing cookies in your browser setting might help to prevent web beacons to the extent they are tied to cookies being used. There may also be browser addons and extensions that you can utilize to specially block web beacons.
Third party services
We participate in various social media services, such as Meta/Facebook, LinkedIn, Instagram, Twitter and YouTube. Our software application is available to you from the Apple store and Google Play. We do not control, nor are we responsible, for their personal information collection and use practices, including sharing of personal information they collect. You should review the privacy policies of any social media sites and app stores you access to understand their practices with regard to your personal information.
4. ADDITIONAL DETAILS ABOUT OUR SHARING OF PERSONAL INFORMATION
- a. Our affiliates
We may share your personal information with our affiliates (if any). Affiliates means or parent company, if any, and our sister companies that are related as a result of common ownership and/or control.
- b. Our service providers
We share your personal information with our service providers/processors, that is, the entities that provide services to us and/or our affiliates as described in the chart in Section 2 above as reasonably necessary for them to provide those services. We share information with service providers/processors that help us operate, provide, improve, integrate, customize, support and market our website and/or services, which may require them to access or use information about you. The service providers with links to their respective privacy policies are listed below:
1. Northwest military (marketing)
2. Google: (includes Analytics, Workspace, Play (app store)
Please review the privacy polies of our service providers to learn how they use your personal information.
We use Google Analytics for data analytics purposes. For information on how Google uses information from sites or apps that use its services please see the site:
“How Google uses data when you use our partners’ sites or apps”
We also use Northwest Military marketing for marketing purposes. For information on how Northwest Military marketing uses information from sites or apps that use its services please see the site
- c. Other reasons we may use or share your personal information
In general, we will use personal information only for the purpose for which such information was provided to us, including providing support, services or products as applicable. However, we may also use personal information to (a) to verify the information you provided to us; (b) to provide you with the information that you have requested; (c) to respond to your inquiries; (d) to contact you when necessary; (e) to send you information about us, including information related to our products, services, programs or promotional activities, or about third party products, services, programs or promotional activities that may be of interest to you. If you sign up or subscribe to our newsletter(s) or publications, we will use your name and e-mail address to send the newsletter(s) or publications to you.
In addition, we may also disclose or share your personal information where necessary to: (a) comply with applicable laws, regulations, rules and the like, as well as to comply with legal process or governmental request served on us, including to meet national security requirements; (b) provide you the products, services and/or information that you have requested; (c) protect the security and integrity of our products and services, to otherwise and protect our rights and/or property; (d) enforce our rights, policies, and agreements; (e) protect the interests of users of the Services, and the public, and their property, from harm and /or illegal activities; (g) operate or conduct maintenance and repair of our equipment; and/or (h) detect, prevent and/or otherwise address fraud, security or technical issues, (i) to respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death, serious bodily injury, or harm to any individual or their property, or harm to the business interests or property of other individuals or entities.
Notwithstanding any restrictions or limitations on our use of your personal information, we may transfer, sell or assign information concerning the Services and your use of the Services, to third parties as a result of the sale, merger, consolidation, change in control, transfer of substantial assets, or bankruptcy, reorganization or liquidation proceeding, involving us.
- d. Submissions
Any and all information or material, including any personal information, you transmit, post or upload to or through the website by or to message boards, chat rooms or similar discussion forums, blogs, wiki pages or otherwise (“Submissions”) can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages or for other purposes. We are not responsible for the personal information or other information you choose to submit in Submissions.
We participate in various social media services, such as Facebook, LinkedIn, Instagram, Twitter and YouTube. We do not control, nor are we responsible, for their personal information collection and use practices, including sharing of personal information they collect. You should review the privacy policies of any social media sites you access to understand their practices with regard to Submissions.
5. HOW WE PROTECT PERSONAL INFORMATION WE COLLECT
We have put in place security measures intended to protect the personal information we process. We take reasonable administrative, technical, and physical measures to safeguard against unauthorized access to, use, alteration, disclosure and transfer of, and accidental loss or alteration of, the personal information we collect.
Unfortunately, no data transmission over the Internet or method of storage can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or from our website and services, and you do so at your own risk.
6. THIRDPARTY LINKS
Our website and/or services may contain links to third-party websites. If you access any third-party website links, you will leave the website and services. We do not control those sites or their privacy practices, which may differ from our practices. We are not responsible for the privacy practices or content of linked third party sites. We do not make any warranty or representation regarding, nor do we endorse, any such websites or the information or content appearing thereon or any of the products or services described therein, or the accuracy of the same. The personal information you choose to provide to or that is collected by these other parties is not covered by our Privacy Notice. We encourage you to review the privacy notices/policies of any third party before submitting your personal information. If you decide to access linked such websites, you do so at your own risk.
7. DO NOT TRACK
Some browsers allow you to automatically notify websites you visit not to track you, by using a “Do Not Track” signal. There is no consensus among industry participants as to what “Do Not Track” means in this context. Like many websites and online services, we currently do not alter our practices when we receive a “Do Not Track” signal from a visitor’s browser. We do not honor requests for or respond to Do Not Track signals/requests. Additionally, we may collect user information about your online activities over time and across different websites, or authorize third parties to do so. To find out more about “Do Not Track,” you may wish to visit www.allaboutdnt.com.
If you sign up/subscribe to our newsletter(s) or other publications (if any) and you no longer wish to receive the same, you may unsubscribe by following the opt-out/unsubscribe link located within each newsletter or other publication, or by contacting us via e-mail at email@example.com.
If you do not wish to receive information or other material from us other than newsletter(s) or publications, you may “opt-out” of receiving these communications by contacting us via e-mail at firstname.lastname@example.org.
9. CORRECTIONS; UPDATES
If you wish to change or modify contact or payment information that you previously provided to us, you may do so by sending us an e-mail at: email@example.com, or, where you have established the account through Apple or Google, you may contact them as specified by them for such purpose. We will use reasonable efforts to ensure that your information is corrected or updated in our records.
10. TRANSFER OF PERSONAL DATA ABROAD
We are located in the United States of America (“USA”). If you utilize our Services from a country other than the country where you are located, your communications and transactions with us with us may result in transferring your personal information across international borders. While that personal information is primarily processed and stored in the USA, it also may be accessed, processed and stored in locations outside the USA, including locations that might not be in the country where you are located. For example, we share your personal information with our service providers, who process and store your personal information where their operations are located, which could be outside of the country where you are located. The USA and other countries where your personal information could be accessed, processed or stored may not have privacy and data protection laws and enforcement procedures equivalent to the laws of the country where you are located. Whenever we transfer your information, we take steps to protect it as described in this Privacy Notice.
11. CHANGES TO PRIVACY NOTICE
We may change our Privacy Notice at any time by updating this posting. Changes to our Privacy Notice will be effective when posted and the new effective date will be identified. If we have referenced this Privacy Notice in connection with a contract with you that requires other specific means of providing you notice of changes to the Privacy Notice, we will provide notice to you as required by the contract.
12. CONTACT US
For more information about our privacy practices, or if you have questions or concerns regarding our Privacy Notice, our privacy practices, about the security at our website and services, or any rights you might have with regard to the personal information we obtain about you, you may contact us in one or more of the following ways:
Address: P.O. Box 16391 Hooksett NH 03106-9715
Toll free telephone number:
13. SPECIAL NOTICE FOR NEVADA RESIDENTS
If you are a resident of Nevada, please see also review Addendum A to this Privacy Notice.
This Privacy Notice is effective as of ____7/17/2022 and supersedes and replaces any prior Privacy Notice.
NEVADA PRIVACY NOTICE
This Notice applies to residents of the state of Nevada and applies to “covered information” as defined under the Nevada law (NRS 603A.320).
The chart in Section 2 of this Privacy Notice identifies the categories of information (which includes any “covered information”) that we collect through our website and/or online services, including about Nevada residents who visit or use our website or online services, and the categories of third parties with whom we may share such covered information. More details about our collection of personal information related to Internet activities is found in Section 3 of the Privacy Notice. More details about our use, disclosure and sharing of personal information is found in Sections 2 through 4 of the Privacy Notice.
We do not sell consumer personal information (as that term is defined in the Nevada law), and in the preceding twelve (12) months we have not sold personal information.
We do not offer a financial incentive or price or service difference related to the collection, retention, or sale of personal information.
Nevada residents who use or visit our website or online services may review and request changes to any of your covered information that is collected through our website or online services by contacting Nexudoc LLC at firstname.lastname@example.org.
We will we notify you of material changes to the Privacy Notice in general and to this Addendum in particular as described in Section 11 of the Privacy Notice.
Information about whether a third party may collect covered information about your online activities over time and across different Internet websites or online services when you use our website or online service is described Sections 2 through 4 of the Privacy Notice.
This Addendum A is effective as of ___7/17/2022